Job at AOS Practice

AOS Practice is a newly formed law firm re-branded for the purpose of providing international standard legal representation and service par excellence to its local and international clients. They are now recruiting for: Head, Finance & Administration
The Practice offers high quality and efficient legal representation in all areas of its practice by providing a multi disciplinary approach to resolving clients’ related issues, and working together with clients to produce the best legal support for client’s benefit.
Job description: HEAD, FINANCE & ADMINISTRATION
Main Function:
The main function is to provide strategic directions to the unit and motivate and retain a high quality team. The head should enhance the visibility and credibility of organisation through the work of the unit. To facilitate inter-unit collaboration and learning to build synergy between teams. The unit head should contribute to the strategic directions of organisation as part of its Core Group.


Duties and Responsibilities:
A.) Strategy development:
* Develop comprehensive annual financial plan and finance policies at set timelines for the organisation
* Critically analyse the financial flow status and pattern in line with the financial plan on a regular basis
* Provide analytical data to management for taking timely decisions on financial management of the organisation


B.) Organization management
* Assist the management in salary fixation, provisions of welfare measures, issuance of appointments or contracts
* Review and update the HR manual and policies from time to time with necessary amendments
* Manage society related functions such as sending notice for general body and governing body meetings, documenting minutes, resolutions, updating all society records, filing of income tax annual return, FCRA filing, etc
* Ensure proper management of all files (HR and Statutory) and provide necessary support for the smooth functioning of each office
* Contribute to other strategic areas by providing ideas, be involved in planning processes and engage in undertaking important tasks of other respective strategic areas


C.) Programme Management
* Monitor accounting and book keeping of all ongoing projects
* Fund planning based on approved plans of projects and operations
* Dealing with banks and maintaining relationship with them for obtaining necessary support
* Ensure statutory compliance under Direct and Indirect Tax Laws, FCRA, and other legislations
* Ensure effective internal audit and implement audit suggestions.
* Finalisation of accounts on time, getting them audited and submission of annual reports / returns
* Effective compliance of internal control processes in relation to payments and receipts.
* Ensure regular updating of accounting and other statutory records and appropriate recording of transactions in accounting books
* Effective supervision of entering, monitoring /execution of lease agreements, consultancy agreements, construction agreements, etc., from the compliance and finance angle
* Drafting sub-contracts and sub-grant agreements and managing such grants and contracts


D.) Resource mobilisation and client/agency/partner relationships


E.) Team work
* Facilitate inter-unit collaboration and provide specialised services that are required for other units and strategic areas
* Develop and sustain morale of the team members to effectively deliver services assigned by the projects


F.) Other responsibilities
* Undertake any other tasks and responsibilities that is assigned by the management


Qualifications and experience:
* Chartered Accountant with minimum of 10 years finance experience
* MBA an advantage
* Understanding of tax and other regulatory procedures
* Excellent written and oral communication skills in English
* Excellent understanding of organisation budget, funding structures etc
* High multi-tasking abilities to simultaneously manage multiple functions and projects
* Strong team working skills including the ability to delegate and work cooperatively with people at various levels of responsibilities, and supervise and mentor staff
* High professional and personal integrity


* Salary and perks attached to role very attractive.
Interested professionals with requisite skills should forward CVs to: careers@aospractice.com


Please note that this exercise will be concluded once a suitable candidate is identified, so act now!