Jobs at Halogen Security Company Limited: Personal Assistant to MD/CEO

Halogen Security Company Limited, a leading Security Company in Nigeria and West Africa is recruiting for a Personal Assistant to MD/CEO

PA TO MD/CEO

Job Objective

The personal Assistant will be responsible to manage and provide all necessary support for the MD/ CEO office to ensure the company’s objectives are met.

Function Description:                       Administrative / Secretarial / Business Analyst

Key Responsibilities

• Prepare the MD’s presentation for both internal and external meetings
• Manage the MD’s calendar and time
• Coordinates and ensure proper logistics for MD’s trips
• Ensure clear itinerary is put in place to manage the MD’s time during trips
• Receives and attend to the MD’s calls, mails and other enquiry
• Ensures proper filing and cataloging of all correspondents from and into the MD’s office
• Must be able to respond to some official letters in the MD’s absence
• Will be responsible to research on relevant issues and topics for the MD
• Must be able to present data logically using graphs / charts etc
• Receives and entertain all visitors to MD’s office professionally and as may be appropriate
• Ensure the MD’s office is clean, safe and conducive at all times
• Manage all clients contact and information
• Build a good rapport with the company’s clients
• Prepare annual budget for the MD’s office

Competencies Required

• Must possess strong business communication skills
• Must possess strong planning and organisational skill
• Must possess the ability to remain calm under pressure (and meet deadlines)
• Possess Strong Interpersonal skills and customer service skills
• Must be very professional in approach
• Must be very confident and firm

Experience and Qualification

• Good first degree in any social science or humanitarian discipline.
• Must be between 27- 37 years old
• The candidate should have minimum 5 years experience in a well structured Company
• Excellent IT skills including Microsoft office (Word , Excel, PowerPoint  and Microsoft project)
• Familiarity with management Information System will be an added advantage

If you are interested and qualified for any of the positions, please send your CV to info@halogensecurity.com on or before Monday 25th October, 2010.

Only shortlisted candidates will be contacted