Tuesday, September 7, 2010

Job at UNDP: Administrative Assistant Secretary

UNDP is recruiting for Administrative Assistant Secretary to be based in Abuja, for a contract duration of one year
Duties and Responsibilities
Summary of key functions:
* Effective and efficient functioning of the DSS  office
* Effective communications and administrative support to the office
* Facilitation of knowledge building and management
Ensures effective and efficient functioning of the DSS office focusing on achievement of the following results:
* Management of the DSS office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the  team;
* Efficient and discreet management of  the Chief Security Advisor’s schedules
* Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points.
* Screening of all incoming communications, filter outgoing correspondence for supervisor’s signature, clearance and further action by other staff; wherever possible.
* Use of automated office management system.
* Provide administrative and finance support to  DSS OFfice.
* Provide logistics support to UNDSS field offices in Lagos and Port Harcourt
Ensures provision of effective communications and administrative support to the office focusing on achievement of the following results:
* Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
* Draft routine correspondence, interoffice circulars, general briefing notes, documents,reports, and minutes of meetings when requested, translations when required;
* Administration of travel, meetings, appointments and briefings of Chief Security Advisor Including drafting of background notes.
Ensures facilitation of knowledge building and management focusing on achievement of the following results:
* Sound contributions to knowledge networks and communities of practice.
* Organization of trainings for ERT Staff on coordination, administration and protocol  issues.
Required Skills and Experience
* Higher National Diploma/BSc Secretarial Administration
* 3 to 5 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.
Language Requirements:
* Fluency in written and spoken English is essential.
* Working knowledge of any of the three Nigerian major languages would be an advantage.
Method of Application
To apply, then click on the link below. Qualified women are highly encouraged to apply. All applications will be treated with the strictest confidence.
Deadline: 12th September, 2010.

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