Monday, May 24, 2010

Food & Agriculture Organization: Registry Clerk

Food & Agriculture Organization of the United Nations (FAO-UN) is hiring for a Registry Clerk in Abuja. The role is for a fixed term of 1 Year.

Duties and Responsibilities

• Under the supervision of the AFAOR (Admin) performs the following registry functions:
• Set up and maintain the office filing system in accordance with a code already assigned on the basis of an established classification system; and maintain files in good order.
• Log incoming correspondence, distribute registry files throughout the office
• Open and label new files; close old files for archives as assigned; and keep the list of all office files up to date.
• Establish and maintain records system of file movement within the 6ffice.
• Attend to inquiries regarding files, correspondences and references.
• Establish and record subject categories of FAO publications; request for F AO publications on behalf of clients.
• Manage stationery store, request, receive, and issue stationery items to staff as required. Carry out monthly stock taken and prepare monthly stock report on (local & HQs requisition).
• Maintain list of official Missions.
• Coordinate the processing and filing of staff monthly work plan; and file monthly staff meeting Reports, including Section Reports.
• Update leave roaster/card for staff.
• Classify and file documents and correspondences in the e-Registry system.
• Photocopy material from registry files and perform typing work.
• Participate in the dispatch of outgoing communications, including pouches.
• Perform other related duties as required.

Qualifications and Experience
• Completion of Ordinary National Diploma in related field,
• Typing skills required (at 60 wpm) and knowledge of record-keeping procedures.
• Ability to operate word processing equipment and PC.
• Very good knowledge of computer applications and willingness to learn new computer software in support of performance of duty.
• Ability to work harmoniously in an international and multicultural setting.
• Initiative and commitment to FAO’s mission and professional values.
• Good interpersonal and team work skill.
• Five years working experience in general administrative/registry work.
• Good knowledge of the local language and of the working language of the duty station (level C),

Work Relationship
• Frequent contact with internal and external officials of whom many are at the senior level.

Application of Guidelines
• Activities not covered by established guidelines require initiatives and independent judgment.

Method of Application
Application should include detailed curriculum vitae (CV) as well as copies of all academic and professional certificates, Candidates should also fill in the FAO Personal History Form which can be downloaded.

The envelope containing all the documents should be marked at the top left hand corner as RC and should be addressed under confidential cover to:

The Representative

Food and Agriculture Organization (FAO) of the United Nations
United Nations House, 1st Floor
Plot617/618 Diplomatic Zone
Central Area District, Abuja.
FAO is a smoke-free environment and an equal opportunity employer. Qualified women are encouraged to apply. Only shortlisted candidates will be contacted.

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